Privacy Policy

Last updated: August 4, 2026

This Privacy Policy describes how We One Events (“we”, “us”, or “our”) collects, uses, stores, and shares personal information when you use our website and event registration platform at weoneevents.com.

1. Information We Collect

Depending on how you use the platform, we may collect:

• Account details: name, email address, phone number, password (stored in hashed form), and account type (participant, institution, or organizer).
• Registration details: event selections, category or competition choices, school/college/institute information, member or team details, and other fields required by an event organizer.
• Payment information: transaction references, payment status, amount paid, and gateway order IDs. Card, UPI, and bank credentials are processed by our payment partner (Cashfree) and are not stored by us.
• Technical data: IP address, browser type, device information, and usage logs needed for security and platform operation.
• Communications: messages you send via contact forms or email.

2. How We Use Your Information

• To create and manage your account and authenticate logins.
• To process event registrations, payments, receipts, and related confirmations.
• To share necessary participant details with the relevant event organizer for events you register for.
• To send transactional emails or messages about registrations, payments, schedule updates, or account activity.
• To provide customer support and respond to inquiries.
• To maintain platform security, prevent fraud, and comply with legal obligations.
• To improve our services and user experience.

3. Sharing of Information

We do not sell your personal information. We may share information with:

• Event organizers: participant and registration data needed to run the events you join.
• Payment gateway providers: limited data required to process payments securely (e.g., Cashfree).
• Service providers: hosting, email, or infrastructure partners who process data on our behalf under appropriate safeguards.
• Legal authorities: when required by law, court order, or to protect rights, safety, and security.

4. Cookies & Similar Technologies

We use session cookies and similar technologies to keep you logged in, maintain flash messages, and support core site functions. You can control cookies through your browser settings; disabling them may affect login and registration features.

5. Data Retention

We retain account, registration, and payment records for as long as needed to operate the platform, fulfil organizer and participant needs, resolve disputes, and meet legal, accounting, or regulatory requirements. You may request account closure by contacting us; some records may be retained where legally required.

6. Data Security

We take reasonable technical and organizational measures to protect personal data, including secure connections (HTTPS where configured), hashed passwords, and restricted access. No method of transmission or storage is completely secure; you use the platform at your own risk to that extent.

7. Children’s Privacy

Events may involve minors registered through schools, colleges, or authorized institution representatives. Institution accounts are responsible for obtaining any required parental or guardian consent and for the accuracy of member details they submit.

8. Your Rights

Subject to applicable law, you may request access to, correction of, or deletion of your personal information, or raise privacy-related concerns, by contacting us at the email below. We may need to verify your identity before fulfilling certain requests.

9. Third-Party Links & Organizer Sites

Our platform may link to external websites or organizer materials. We are not responsible for the privacy practices of those third parties. Please review their policies separately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page will reflect the latest revision. Continued use of the platform after changes are published constitutes acceptance of the updated policy.

11. Contact

For privacy questions or requests, contact us at weoneeventsco@gmail.com or visit our Contact page.

Mumbai, Maharashtra, India